American Heart Association Executive Assistant in Dallas, Texas
Are you ready to join an organization where you can make an extraordinary impact every day?
Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.
This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.
The American Heart Association (AHA) has an excellent opportunity for an Executive Assistant at our office located in Dallas, TX.
In this role, you will be responsible for planning and executing projects to ensure the efficient and effective overall utilization of Association resources. Provides administrative support and engagement for/with executive leadership. Provides meeting management, scheduling, correspondence, project coordination and documentation. Responsible for partner/volunteer relationship support/engagement. Strong powerpoint and related presentation tools skills necessary.
Here are some of the essential job duties:
Ensures day-to-day office operations, creates/maintains supervisor’s calendars of appointments and makes arrangements for committee meetings, department/staff meetings, task force, working group meetings, and/or council leadership committee meetings. Performs record keeping as needed. Prepares agendas and support materials for these meetings as needed
Prepares and processes all correspondence. Proof reads, duplicates and distributes all such correspondence, reports, presentations, transparencies, etc.
Manage project timelines and deadline compliance, while effectively communicating project statuses and related information as required goals
Coordinates calendars and related travel logistics, appointments, meetings and conference calls with volunteers and other National Center staff; provides agendas and support materials for scheduled appointments
Successfully completes multiple duties and projects while managing competing demands and priorities
Contributes to departmental goals by maintaining ongoing working knowledge of department's budget, policies, and procedures
Utilize vendor and/or AHA systems (e.g. E1, COI, Seibel, etc.) efficiently and competently to complete duties/projects
Want to help get your resume to the top? We are looking for your expertise in the following areas.
Education in Business, marketing, communications, or other related field is desired
Minimum five years of experience in the related field
Experience in business administration, office procedures, complex executive correspondence and meeting coordination
Excellent skills in written, oral and interpersonal communication, including business writing
Advanced skills in one or more Microsoft Office application such as Word, PowerPoint, Excel along with the ability to train others on system usage
Ability to work independently, prioritize work assignments, and meet deadlines
Ability to work in a team environment and interact with industry, staff, volunteers, and public
Ability to conceptualize, reason through problems, make effective decisions, and develop alternative solutions
Accounting experience and excellent math skills, including the ability to analyze numbers and to reconcile accounts
At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.
Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife
EOE Minorities/Females/Protected Veterans/Persons with Disabilities
Requisition ID 2019-3894
Job Family Group Health Strategies & Programs
Job Category Administrative/Clerical